FFL Virtual Orlando 2020 Final Vector X

Virtual Friends for Life Orlando Rules of the Road

Welcome to the Virtual Friends for Life Orlando 2020 conference! Thank you for joining us! We are excited to connect with community members and bring a little bit of that FFL magic to you at home! Although we are not meeting in person this time around, there are still some important things to keep in mind to keep our space welcoming, safe, and community-oriented. These are our Rules of the Road. All attendees, speakers, sponsors and volunteers at our events are required to agree with the following code of conduct. We expect cooperation from all participants to help ensure Friends for Life conferences are a safe, healthy, and supportive environment for everyone.


The Easy Read Version

Children with Diabetes is dedicated to providing a harassment-free Friends for Life experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof). We do not tolerate harassment or threats in any form of our participants or staff. As a participant you are responsible for your behavior and how it impacts those around you. You must be respectful of everyone throughout the weekend sessions. Unsafe, disrespectful, or disruptive behaviors including bullying and excessive negativity. Friends for Life conference participants violating these rules may be expelled from the event and disallowed from attending webinars, breakouts, workshops, and activities.


The Fine Print Version

  1. Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, sustained disruption of talks or other events, inappropriate contact, and unwelcome sexual attention.
  2. Participants asked to stop any harassing behavior are expected to comply immediately.
  3. If a participant engages in harassing behavior, we may take any action we deem appropriate, including warning the participant or expulsion from the event.
  4. Threats of violence, either explicit or implied, are never okay. Incidents of threats are taken seriously and will be reported to the appropriate authorities. Any occurrence of threats is a basis for refusal to register a participant or removal of a participant at any time leading up to or during the event.
  5. Our events are staffed by CWD personnel, other contract staff, volunteers, and sponsors. Everyone you interact with needs to be treated with the same respect. Staff are there to make your experience enjoyable, and you are expected to contribute to an inclusive and respectful atmosphere for them.
  6. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of event staff immediately. Event staff can be contacted during Friends for Life conferences through the chat feature in each meeting and webinar.
  7. We expect participants to follow these rules at all times during the event, including at all workshops and social events.
  8. Finally, Friends for Life conferences are a chance to share, learn and improve self-care. We hope that you will leave our events empowered with new information to better manage your diabetes or with the feeling that you have helped others learn and improve. Friends for Life conferences are not, however, a place to receive or share personal medical advice. We ask all individuals to respect that your diabetes may vary and that any changes in your specific self-management routine should be discussed with your diabetes team. 

Be on time

Consider joining your session 5 minutes early. This gives you time to troubleshoot any technical difficulties. Even though we’re going virtual, being on time is still very important, especially for our Workshops and Breakouts where you’ll be interacting directly with the speaker… and each other!

Mute when not talking

In meetings, there will be times when you’re talking and sharing with one another. When you’re not sharing, please make sure your microphone is muted to make things easier for our speakers and volunteers.

Share the mic

In meetings, you’ll have the chance to share, question, and discuss. Joining in on the conversation can be extra tricky in a virtual space, so we need to take care to be respectful of our peers and make sure that all voices get heard. Use the ‘Raise Hand’ function if you’d like to share to help the Room Captain and Speaker know you have a thought or a question!

Use the Zoom controls

Check out the Zoom functions that have been made available for you. Depending on whether you’ve joined a webinar, workshop, activity, or breakout, different functions will be available. Send a message to the group in chat or use the ‘Q&A’ function in a webinar to leave a question for the speaker.

Think about your background

Have you joined a Workshop or Breakout? Don’t forget that everyone will be peering into your space! Check out what you have on display behind you. The plainer your background, the better! We also have a selection of Virtual Zoom Backgrounds to show your FFL spirit!

Lighting is Key

Have you joined a meeting? Think about your lighting! Make sure you aren’t sitting in front of a bright window. That can make it impossible for your peers to see you. Consider moving a small lamp or light over to the area you’ll be using during conference sessions.

Use Gallery View

Look in the top right corner of your screen during Workshops and Breakouts and use Gallery View instead of Speaker View. This will let you see up to 16 people on your screen. Are there more than 16 people in your session? You can scroll between screens too!

No screenshots, please

Please refrain from taking screenshots during sessions. Whenever possible, slides and webinar recordings will be made available to participants following the conference. If you are dying for a photo of all of your new friends in that great breakout session, please get the group’s permission first and give folks an opportunity to turn off their video if they’d prefer not to be included.

Guest appearances

We know that for some of you, life is WILD right now. We realize that there may be guest appearances (specifically of the child/pet cat/partner-cooking-you-lunch) type throughout Virtual Friends for Life Orlando. Do what you can to stay focused, but otherwise, we’ll just go with the flow.


This ain’t no regular conference. We’re here to connect, share, learn, and grow our community. Make some new friends and have fun!